A few things I am observing here.
You talk about collecting yamadori, but then you come with these small containers. TO me that is an indication that either you are not collecting yamadori but are pulling seedlings from a yard, or you are missing some information on how to establish collected old trees.
Do you have some shots of the trees you are collecting?
As for substrate.. Get rid of potting soil etc. You need to have a fairly coarse mixture, and, more importantly, ideally somewhat even granule size. Potting soil normally is compost, which will fall apart fairly quickly.
Before typing a book: